In order for CondoSites to build and host your new Website, you’ll need to have a domain name for your association.

Don’t yet have one? We’ll gladly help you get one. While we’re on the phone with you, we’ll logon to our preferred registrar and search for the name you want. If it isn’t available, we’ll brainstorm and search alternative names with you until we find an available one you like. Registration options. CondoSites can purchase your domain name for you and include the registration cost and, later, renewals within your monthly hosting and service fee. This way, your contact information is never visible to spammers or marketing companies and you don't have to worry about renewal and administrative tasks. Should you ever cancel with us, we’ll either collect a reimbursement fee from you if you wish to keep the domain name; or, if you don’t, we’ll retain the domain.

Have a domain name already? You can either retain control of it through your existing domain name provider and continue to pay for it yourself; or you can transfer control of it to us with our written assurance that we’ll transfer the domain name back to you, subject to ICANN rules and restrictions, whenever you want at cost (if there are transfer fees).

Additional domain names. If you’d like to own other domain names—for example, the same domain name with a different extension (e.g., .net, .org), CondoSites can register and maintain those for you, as well, and point them to your Website if you wish, at cost plus a $10 per domain setup fee.

For maximum security, speed and reliability, CondoSites uses InMotionHosting as its Web host provider. InMotionHosting has won numerous awards for their service and operates a brand new, state-of-the-art data facility in Los Angeles, California.

CondoSites ensures that your entire Website—documents, photos, databases, archives, and the most recent version of all your dynamic content--is backed up every 36 hours by our Web host in Los Angeles. For added protection, we back up your data weekly in our Seattle area office, as well.

If you have an existing Website, CondoSites will gladly assist you with moving its content (your text, photos, documents, databases, etc.) to the new site at no additional charge.

If your community is new or nearing completion, and your developer still has a sales Website online, please let us know. We may be able to extract a wealth of useful content—photos, maps, floor plans, and so forth—for your new site.

CondoSites will customize the home page of your new Website to give it the unique look and feel of your community. Just send us your logo and a small selection of photos. We’ll incorporate them into a “skin” which will be used throughout the site, as well as on your home page.

Demos: Woodcress | Citycress | Crestamaya

Don’t have photos of your community? If you don’t have digital images of your community, or if you’d rather not include actual photos of your property, we can acquire stock photographs for you to give your site an attractive look without delaying launch. Ask us for more details.

Want a more stylized look? For an additional fee, if you don’t want to use stock photography or actual photos of your property, we’ll gladly create an attractive, graphic look for your Website that reflects an interesting aspect of your surroundings. We can use elements of most any photo (such as flowers, trees, or mountain peaks) to create unique graphic art and artistic accents.

CondoSites localizes the content of your Website to reflect your geographic location (American vs. Canadian spelling, Fahrenheit vs. Celsius), your type of association (HOA, CA, Co-op, etc.), and the rules governing your community (CC&Rs vs. ByLaws and Amendments).

We also help you bring your Website content into compliance with any special US state or Canadian provincial requirements. It’s up to you to be aware of them, of course; but we’re familiar with many of them.

CondoSites’ content management system is refreshingly simple and intuitive to use. We’ll acquaint you with it through a one-on-one phone training session, which usually requires no more than half an hour to an hour. After you start using it, if you have any questions, just call us. We’re always glad to help.

You can also access our YouTube video training tutorials whenever you like. They show you how to upload documents and photos, set viewer permissions, specify posting dates, add announcements to the Newsboard module, and more.

As you get close to launching your Website, we take a look at what you’ve uploaded so far and send you a “punch list” of tasks that still need to be completed. We may also suggest that you try out some features that you haven’t used yet that can greatly enhance the value of your site. Our goal is to ensure that you don’t overlook anything you need to do or use to launch your new Website successfully.

If this is your first association Website, we recommend that you distribute or mail to your community printed announcements featuring the site’s URL. We’ll gladly help by customizing an announcement for you in a choice of formats. We’ll then convert the announcement into a PDF and e-mail it to you so you can handle the printing on your end. If you need help with printing, we will gladly refer you to one of our trusted partners.

To help you remind your community to take advantage of your new Website, CondoSites can provide you with postcards, refrigerator magnets, and other customizable items. We’ll do the customization at no extra charge. You just pay for any out-of-pocket costs for merchandise, production and shipping.

Both before and after you launch, we’ll keep an eye on changes to your website. If we notice anything that suggests you may be having some difficulty, we’ll call or email you right away to sort out the challenge.

In addition to early stage monitoring, we’ll check in with you periodically to provide you with any assistance you may need.

CondoSites provides each of our customers (the designated community liaison, usually the Website administrator) with unlimited telephone support. We love hearing from you and will give you all the time you need for training, follow-up questions, or special requests at no extra charge.

Our normal business hours are Monday through Friday, 9 am to 5 pm Pacific Time, 12 noon to 8 pm Eastern Time. Should you need to connect with us outside those hours, just let us know and we’ll schedule a time to talk at your convenience, even on weekends.

Our phone number: (206) 347-1047.

CondoSites provides each of our customers (the designated community liaison, usually the Website administrator) with unlimited e-mail support. Write to us as often as you like with your questions, requests, comments or information. There’s never a charge, and we’ll always get back to you promptly.

If you have hard copies of forms you’d like your Website users to fill out online—for example, pet registration forms or property improvement application forms—just mail or fax them to us, or scan and e-mail them, and we’ll gladly create online versions for you and load them onto your site.

If you need a form designed from scratch, we can help you with that, too. Just let us know the purpose of the form and the fields you want it to include (e.g., name, address, telephone, e-mail, text box). We’ll create a draft for your review and, once you approve it, we’ll activate it on your site.

Want to offer users even greater convenience? If you’re using the unique login method to access your Website, the e-mail forms will be auto-populated with the personal information of the registered user. This way, members never have to type in any information that can be drawn from their personal profile (e.g., name, address, e-mail).

CondoSites is continuously adding new features and functionalities to our community Websites, and we update you of any that apply to your community.

If a new feature or functionality is an upgrade to one you already have (such as the latest version of WalkScore), we’ll load it onto your site, activate it immediately, and let you know that it’s there.

If the feature is entirely new, we’ll load it onto your Website and notify you of its availability. If you feel it’s a good fit for your community, you can then activate it yourself. If it isn’t, as was the case for a few no-pets-allowed communities when we first introduced the Pet Center, do nothing. The feature will be there if you ever change your mind; but it won’t appear on your site's navigation column until and unless you activate it.

Want to feature a slideshow banner on your Home page? Just provide us with the photographs you’d like to use and we’ll create it for you at no additional charge.

If you’d like to feature a flash video on your site, or a series of photos with stylized transitions such as fade outs and fade ins, we will gladly connect you with a third-party designer who, for a fee, can create a design for use on your site.

Want to upload documents to your Website that only exist in paper form right now? We can help.

There’s no charge for having us scan and upload your Bylaws, CC&Rs, and last six months’ worth of archived documents (such as newsletters and meeting minutes). Just mail them to us. If you want the hard copy back, just let us know and we will ship them back via FedEx at cost.

If any document exceeds our digital limit of 3.5 megabytes each, we’ll compress it down and/or confer with you on the best way to divide it into subdocuments.

For other documents, we charge a nominal fee for scanning, conversion to PDF, and uploading: just $5 per document, plus return shipping.

Submitted Document Requirements:

• Unbound (no staples or binders)
• Single or double sided
• Color or B&W
• Legal size, letter size or smaller
• Printed document or photograph
• No photo slides

E-mail accounts enable board members, property managers, and property staff to send and receive e-mail through their association domain. Account holders can securely access their e-mail through a Webmail interface, through an e-mail client (e.g., Microsoft Outlook, Apple Mail, or Mozilla Thunderbird), or through an e-mail compatible mobile device (e.g., Blackberry, iPhone, iPad) using standard IMAP and/or POP protocols with secure SSL encryption.

E-mail forwarders enable board members, property managers, committee members, and property staff to have their association domain e-mail messages routed from the remote server to their personal e-mail account.

Board members, property managers and property staff can send out a single e-mail message to the entire association membership or to select groups such as residents of a particular tower or street. This feature is currently available as a third-party solution through YMLP.com, which integrates perfectly into CondoSites with powerful administrator tools.

SPAM Assassin is a software application that identifies the signature of spam e-mail at the server level and redirects it to a Spam folder.

CondoSites leads the industry in easy Website navigation. With our unique, two-page layout, once users login to the site, they are always just a click away from any new or current information they wish to view.

Our secret? Lightbox2 technology. Just click on any link: a window opens, displaying the content you want. Click it shut and the window disappears, leaving you right where you were with ready access to everything.

Our customers love this feature. Especially if you have older or less tech-savvy residents, your community will love it, too. No matter what you’re looking at, you can get back to the main page with just one simple click.

CondoSites makes it easy for you to organize your content. All our Websites come pre-loaded with commonly used folders such as Board Documents, ByLaws and CC&Rs, Financials, Floor Plans, Manuals (for appliances), Meeting Minutes, Newsletters, and more. If you have a need for a folder that isn't represented, it's easy to add one through our simple control panel.

Want to add folders not already pre-loaded onto your site--perhaps a “Welcome Wagon” folder to which can contain information and suggestions about the community for newcomers? You can create additional folders for any purpose, any time you want, at no extra charge.

Planning to provide users with a wealth of information? CondoSites allows you to upload and store as many documents as you want in any format: Microsoft Word and Excel, Adobe PDF, JPEG, MP3, and more.

Depending on your type of community, you may want include information such as pool rules, emergency evacuation plans, or the menus of local restaurants. We suggest you keep the size of documents you upload as small as possible for fast, easy downloading by your users. We’ll help you with any that may be larger.

CondoSites enables Website administrators (community liaisons) to upload, edit, change, or delete virtually all of the community's website content through a series of control panels. Certain groups, such as board members, committees, or property staff members, can be granted limited or complete access to some of the control panels, as well.

With limited access, an authorized user can add or upload content within a particular control panel. This option works well when, for example, a board member uploads a document that needs to be approved or edited by the rest of the board before it can “go live.”

With full access, an authorized group can publish, as well as upload, edit or change content, within any of the control panels they’ve been granted permission to use. Many communities use this option to give concierge staff full access to the Package Log & Notification control panel, as well as to other control panels that are related to their job duties.

Your Website administrator can control the types of content members can view by associating a role (homeowner, renter, or realtor) with their login profile.

The viewing of community information, for example, can be restricted to residents, while meeting minutes and newsletters can be made viewable to realtors (as required in some states), as well as to residents.

Communities can enable members to create and access online groups and discussion forums, for the use of social clubs, for instance.

Just let us know what you need and we’ll gladly add a Google Groups link to your navigation column. This online service includes a plethora of modern discussion forum tools free of charge. Users will be able to access it without leaving the association Website, and can even elect to have a daily digest of discussion board activity automatically e-mailed to members.

CondoSites is committed to making our Websites as user-friendly as possible. For this reason, we add an extra benefit to viewer permission control: the convenience of prioritized content display.

When realtors login to one of our community Websites, for example, among the first things they see at the top of the content navigation column are links to recent meeting minutes, newsletters, and a section dedicated to floor plans. Why? These are the items realtors most frequently view.

When homeowners login to one of our sites, floor plans would not be displayed as prominently. In our experience, residents very seldom have any reason to view them.

We apply the same logic to the content navigation column for each user group, always placing the more frequently viewed items at the top, the least viewed items at the bottom, or not at all.

Google Analytics is a service that generates detailed statistics about the visitors to a Website. With this feature, you can see how often your association site is being logged into, how many unique visitors are logging on from what city, how frequently each page is being viewed, how long visitors stay on a particular page or on the site, and more.

This information is particularly helpful for determining the usefulness of existing content and getting ideas for desirable new content.

With this feature, users can opt to view updates to the association Website—e.g., news items, announcements, scheduled events, new or updated document postings, and more—on their RSS client. It mitigates the need to visit the community Website on a frequent basis to learn what’s new.

Note: many types of RSS clients (the media through which RSS feeds can be viewed) are available on Web browsers, mobile devices, Websites, and specialty client applications and they’re all free.

If your association or property management company is a DuesPayment.com subscriber (our preferred payment solution), we’ll gladly install the Web-based interface on your Website at no additional charge so residents can pay their dues and any special assessments online. (See www.duespayment.com for more information.)

CondoSites will preload your Website with frequently-used eforms. Members can use them to reserve a facility room, request maintenance, report a violation, make a suggestion, grant someone permission to enter their unit, submit parking-related requests, and more.

Unlike other systems that funnel all forms into a central database first, these forms are e-mailed directly to their intended recipient, as pre-designated by the administrator; and the recipient responds directly to the sender.

Need a form that isn’t already listed? Just let us know what you need and we’ll create and upload the form for you.

If you opt to use the unique login method, members will be able to securely submit and update their personal information profiles on the community Website.

Profile form fields include standard contact information: e.g., name, unit number, phone numbers, email address, emergency contacts, and password, among others.

Each profile page is password-protected (viewable only to the resident and the administrator), and is used only for administrative and emergency purposes, not for community communications and never for marketing purposes.

If your property management company utilizes Web-enabled accounting software, it can be linked to your CondoSites community website. Ask us for more information.

Your Website can generate revenue for your association by charging local service providers, stores, restaurants and other commercial entities a monthly fee for listing on your business directory.

If you expand the directory to include classified ads, you can charge residents a modest fee for their listings, as well.

Note: CondoSites will fully support the uploading of text and graphics, such as logos or coupons, to your business directory. To preserve the community feel of the Website, however, we do not permit the posting of banner ads or pay-per-click ads outside of the business directory.

Prior to your launch, CondoSites will confer with you to determine which commonly-used local links you would like to include on your Website. These usually include links to your local utility companies, newspaper, Internet and cable TV provider, government agencies, and so on.

Once you provide us with your list, we’ll obtain as many appropriate logos as possible and place them next to the corresponding listing. We’ll also test the hyperlinks to ensure they all work properly.

We’ll gladly add any additional external links you’d like to include on your Website. A popular option, for instance, is a link to Google Groups for the use of board members. Others you might consider: links to local movie theaters or neighborhood association websites.

If you opt to use the unique login method of accessing the Website, you’ll be collecting personal contact data (name, address, phone, e-mail, etc.) for each member who registers for a password.

This information enables you to take full advantage of the Website’s features and functions. For example:

• By assigning each Website user to a particular group (owner, renter, realtor), the administrator can control which modules and folders they can view upon login.

• By having each Website user’s personal information in the database, the administrator can ensure that any form they use (for maintenance requests, violation reports, facility rental requests, etc.) will automatically fill in their personal information as needed.

Rest assured, CondoSites only collects the most basic of user information to assist you and the user in receiving service from the site.

CondoSites’ unique two-page layout is designed to keep your Website content private and secure. The Home page, where most associations post basic, non-secure information about their community, is the only area accessible to the public. From there, members must login to gain access to the rest of the site.

Website administrators can assign login usernames and passwords using one of two methods:

• With the single login method, a single username and password can be issued to all users; or a username and password can be established for and issued to each user group: i.e., one set for homeowners, one for renters, one for realtors, and so on. It’s simple—there’s no registration required—but it’s limiting.

• With the unique login method, users must register to get a personal username and password. As they do, their basic personal information is stored on the Website’s database, which then gives them access to the Website’s database-connected functions and features.

CondoSites makes it easy for registered members to recover their forgotten username or password. They simply click on a link below the login fields on the Home page, enter their login email address, and click submit. The information is automatically sent to them by e-mail.

Additionally, the administrator can help users with forgotten or obsolete login email addresses, and can always reset passwords manually and contact users with the new information.

Your association’s board and committee members can share confidential documents, help create a vendor directory, schedule events, add and edit the Newsboard, and more.

Additionally, by having us install Google Groups on your Website, board and committee members can create any number of private message boards. They’re ideal for conducting online discussions or documenting association matters without the need for live, in-person meetings – perfect for your off-site board members.

CondoSites provides links that enable users to download any event to their Google, Outlook, iCal, Yahoo! or other calendar that accepts the industry standard iCal format. They can download documents connected to event postings, and use the e-mail link to send an event-related message to the administrator or other assigned member.

The Home page of your Website contains the login fields through which registered visitors access your member-only information. The rest of the page can be used to display your welcome message and any information of interest to the general public.

If your community’s units are not yet fully occupied, you can also include links to information of interest to potential buyers, such as units for sale or rent, floor plans, photos of the property, your community’s Walk Score, and documents detailing your amenities or concierge services.

Prominently positioned on your Website’s content page, the Newsboard displays announcements, news briefs, and other timely information of interest to members.

Authorized groups can upload items and schedule them to post or expire at a specified date. Postings can include links to documents, photos, e-mail addresses, and other Websites; and both the postings and their associated documents can be archived in unlimited numbers for future reference.

The navigation column of your Website is comprised of information modules, folders, documents and photos which are managed by the administrator/liaison through control panels.

• A module displays information through a pre-designed layout such as a photo gallery, map or directory.

• A folder opens to a choice of two or more related content items.

• Modules and folders are listed within eight sections:
  
  o Property Management
  o Documents
  o Community
  o Concierge
  o Forms
  o Maintenance
  o Neighborhood Watch/Neighborhood Preparedness
  o Rules, Policies and Legal
  
  For greater convenience, the order in which the sections appear in the navigation column changes according to the role (owner, renter, realtor) of the viewer. Sections that contain no content automatically disappear from view.

• The administrator or any other permitted group can use the many control panels to add to, edit, or delete the content of modules and folders. (See Control Panels.)

The community section of the navigation column is used to post information, documents, and photo galleries that relate to the HOA/Condo.

As in most other areas of the navigation column, you can add an unlimited number of documents, photos, or media files to this section; and you can upload them in any format: Microsoft Word and Excel, Adobe PDF, JPEG, MP3, and more.

The concierge section of the navigation column typically includes links to utilities, city maps, business directory listings, and information pertaining to resources, events, venues and services outside but close to the HOA/Condo community.

As in most other areas of the navigation column, you can add an unlimited number of documents, photos, or media files to this section; and you can upload them in any format: Microsoft Word and Excel, Adobe PDF, JPEG, MP3, and more.

The Documents section, by default, includes a meeting minutes folder, a newsletter folder, a date-sensitive list of your most recently uploaded documents, and a folder containing all of these documents. The board members’ folder, also included by default, contains documents and links that are available only to registered users with board member permissions.

Note: You can add an unlimited number of documents, photos, or media files to this or any other relevant section of the navigation column; and you can upload them in any format: Microsoft Word and Excel, Adobe PDF, JPEG, MP3, and more.

CondoSites preloads Websites with e-mail forms that members can use to reserve a facility room, request maintenance, report a violation, make a suggestion, grant permission to enter their unit, register a pet, and more.

The forms are routed directly to their intended recipient (as pre-designated by the administrator); and replies are sent back directly to the sender.

If you need a form that isn’t already listed, just let us know what type you need and specify the fields that you want it to include. We’ll create and upload the form for you.

The maintenance section of the navigation column typically includes links to documents such as building specifications, appliance manuals and resident-entitled maintenance services. You can add as many documents as you like, in virtually any form, as well as photos and videos.

By popular demand, CondoSites pre-loads a manuals folder in which user instructions for dishwashers, garage door openers, microwave ovens, spas, stoves, and other community standard appliances can be stored.

The neighborhood watch/preparedness section of the navigation column typically includes links to documents such as burglary prevention tips and home security checklists. Some communities add emergency procedures such as snow, earthquake and/or hurricane plans.

The property management section lists contact information for your community’s property manager or management contact. You can include an e-mail link, a Website link, and a photo, as well.

The restricted access section of the navigation column provides links to the Website’s control panels and links to 3rd party sites that provide functionality to the site. The administrator can link to all of the control panels; other authorized groups are restricted to the control panels for which they have been granted access. If a user does not belong to a group that has access privileges, he or she will not see this section.

The rules, policies and legal section of the navigation column typically includes links to documents detailing the community’s bylaws, rules and regulations, resale policies and procedures, frequently asked questions, and resident check in list.

Note: You can add an unlimited number of documents, photos, or media files to this or any other relevant section of the navigation column; and you can upload them in any format: Microsoft Word and Excel, Adobe PDF, JPEG, MP3, and more.

The Board of Directors directory contains information for each of your association’s board members. Listed members can choose to include as much or as little personal information as they want: name, title, photo, contact information, educational background, employment history, brief bios, and more.

The concierge section of your navigation column includes a business directory. The administrator and other authorized groups can use it to post contact information for local vendors, service providers, restaurants, entertainment venues, sports facilities, government agencies, and more.

Some associations allow members to post their personal services (e.g., baby sitting, pet walking, tutoring, etc.), as well as classified ads, either for free or for a modest monthly fee.

Note: CondoSites will fully support the uploading of text and graphics such as logos or coupons, as well as photos and videos, to the business directory. To preserve the community feel of the Website, however, we do not permit the posting of banner ads or pay-per-click ads.

Through the Calendar of Events module, you can provide visitors with information about upcoming meetings, community events, town events, and other scheduled events such as property repainting projects or road repairs.

You can attach supplemental documents for any given event, such as an agenda for a particular meeting, as well as links for e-mail addresses, photos, videos and Websites. You can also provide an e-mail link so users can send an event-related message to the administrator or other assigned key contact.

Events that include dates and times will display “Add to Calendar” buttons so users can download them to their Google, Outlook, iCal, Yahoo! or other calendar.

This feature enables users to list furniture, household items or vehicles for sale. Some communities, usually the larger ones, charge a modest monthly fee for listings; others don’t. It’s up to you.

The listing is submitted by the website user, and once approved by the administrator is available on the website for viewing.

This feature enables users to post their homes for sale or rent. The module’s “Submit an Classified Ad” form includes fields for headline, price, description, contact, phone number, URL, e-mail address, and links to any related documents stored within the Website.

The administrator will approve all submitted listings and can view, edit or delete all property listings currently on the site.

Some communities, usually the larger ones, charge homeowners a modest monthly fee to list their properties for sale; others don’t. It’s up to you.

CondoSites will upload your available maps of your community to your Website: for example, schematics of your community’s homes or units, a map indicating nearby roads and airports, links to Google Maps or Mapquest, or even a 360-degree video tour of the property if you have one.

Through the meeting dates module, you can provide users with information about upcoming association meetings, committee meetings, or any other type of community meetings.

You can attach supplemental documents for any given event, such as an agenda for a particular meeting, as well as links for e-mail addresses, photos, videos and Websites. You can also provide an e-mail link so users can send an event-related message to the administrator or other assigned key contact.

Events that include dates and times will display “Add to Calendar” buttons so users can download them to their Google, Outlook, iCal, Yahoo! or other calendar.

OpenTable® links visitors to this popular online tool for finding and making reservations at thousands of participating restaurants in the U.S., Canada and abroad. Search results include complete restaurant descriptions, locations, popularity ratings, diners’ reviews, special offers, and more.

Property staff can use the Package Log & Notification Module to log the receipt of packages or other deliveries for residents on a form within the Website and have e-mail notifications immediately sent to Website-registered users.

This feature also includes notification slips, pre-formatted for Post-it® Notes (PC410B format 6-notes per sheet), which can be printed out and hand-distributed to non-registered members.

Users can view photos and descriptions of pets in the community (Pet Directory), read frequently asked questions and answers about your pet policies (FAQs for Pets), or quickly locate local veterinarians and pet supply stores (Business Directory).

Through the Photos of the Community folder, you can show off your community to realtors, potential owners or renters, or guests.

Give users quick access to contact information for your property’s manager and staff. In addition to name, title, photo, and contact information, each listed individual can opt to provide additional information such as his or her employment history, a brief bio, and more.

Through the Utilities and Local Links module, you can give users quick access to contact information for local utility companies, newspapers, Internet and cable TV providers, and other frequently contacted businesses, organizations and government agencies. It’s an especially helpful feature for new residents.

Note: Once you provide us with the companies or agencies you wish to include, CondoSites will gladly obtain their logos and upload them for you.

The vendor module is a subset of the business directory. The administrator can use it to filter and display only commercial listings that have been associated with the “vendor” tag. It’s great for making the association’s preferred or pre-approved service providers, such as plumbers and electricians, prominently visible to users.

The Walk Score® module is a very popular online application that rates communities on their “walkability” and lists walking distances to numerous nearby destinations: grocery stores, restaurants, coffee shops, schools, libraries, pharmacies, and many more.

WalkScore.com generates the search results for your community, and the data display includes a link you can use to find a Walk Score for other communities, as well.

The Weather module is a popular application that displays weather information—temperature, humidity factor, wind speed, and sunlight—for areas all over the U.S.

Weather.com generates the weather results for your community, and the data display includes links you can use to find weather conditions in other cities, as well as forecasts for upcoming events.

Members can request from your property’s management a copy of the community’s directory of owners and residents through the directory request e-mail form.

Note: the form includes a field for the homeowner’s name if the resident requesting the form is a renter.

Members can use this e-mail form to request the use of a common area, such as a clubhouse, pool, lawn, conference room or theater room.

The form fields include the desired venue, preferred usage date and time, second choice date and time, start time and duration, estimated number of attendees, and whether or not alcohol will be served.

When the form is submitted, it is routed directly to its intended recipient, as pre-designated by the administrator.

The e-mail form also includes a “terms of use” section specifying the community’s facility rental rules and policies, fees if there are any, and requirements for making a request. Since this content is intended to be left unchanged, CondoSites controls the terms of use box and inserts your supplied text for you.

Members can submit miscellaneous requests to their on-site concierge for things such as town car reservations, package pickups, and theater or event ticket research through this e-mail form.

Members can request a time-limited guest-parking pass through this e-mail form.

In addition to the resident’s contact information, the form’s fields include desired start-and-end of parking dates, the visitor’s license plate number, vehicle make, model, year and color, and the reason for the need to use the parking space.

When the form is submitted, it is routed directly to its intended recipient, as pre-designated by the administrator.

Members can use this e-mail for to apply for private parking spaces.

In addition to the resident’s contact information, the form’s fields include the resident’s assigned parking space number, along with their license plate number, vehicle make, model, year and color.

Communities with parking lots and/or garages use this feature to let parking enforcement individuals know which vehicles have the legal right to park in a space, and also to provide contact information in the event of a problem.

Members can use this e-mail form to request permission to host a party, function or other gathering.

The form’s fields include the proposed date, type of function and estimated number of attendees.

The e-mail form also includes a “terms of use” section specifying the community’s rules and policies regarding the hosting of gatherings. Since this content is intended to be left unchanged, CondoSites controls the terms of use box and inserts the copy for you.

Members can use this e-mail form to grant a specified individual, such as a maintenance manager, realtor, relative or friend, limited-time egress to their home.

In addition to its data fields, the form includes a “terms of use” section that you can use to specify your community’s rules and policies regarding permissions to enter. Since this content is intended to be left unchanged, CondoSites controls the terms of use box and inserts the copy for you.

Members can use this e-mail form to file their pet information.

In addition to resident contact information fields, the form includes fields for each pet’s name, species, weight, breed, spayed/neutered status, and age, as well.

The form also includes a “terms of use” section that you can use to specify your community’s rules and policies regarding permissions to enter. Since this content is intended to be left unchanged, CondoSites controls the terms of use box and inserts the copy for you.

Members can use this e-mail form to report rules and regulations infractions through an e-mail form.

In addition to member contact information fields, the form includes a violations description text box and, for vehicular violations, license plate number, vehicle make, model, year and color fields, as well.

The restaurant reservation request e-mail form is generally used by communities that offer concierge services. It enables members to indicate their desired reservation date and time, the number of people in their party, their 1st, 2nd, and 3rd choices of restaurants, and their flexibility around times.

The form also includes an open-ended text box that members can use to add comments or other preferences.

Members can use this e-mail form to submit ideas for improving the community. In addition to contact information fields, the form includes an unlimited text box.

Members can use this e-mail form to request the removal of an illegally parked vehicle.

In addition to member contact information fields, the form includes license plate number, vehicle make, model, year and color fields, as well as a text box the member can use to explain why the vehicle should be towed.

Members can use this e-mail for to report a maintenance problem such as a burnt-out light or a broken sprinkler, or to request electrical, appliance, janitorial, plumbing, or other types of repairs.

In addition to the resident’s contact information, the form includes fields for indicating permission to enter, work order type, and the specific nature of the work being requested.

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* Content and functions that are not controlled by the administrator are managed by CondoSites.

Edit Profile
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Only applicable if using the unique login method of accessing the Website.

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* Committees are provided with a specially configured documents control panel that they can use to upload documents and photos of projects in progress. Those documents are only visible to the committee’s members and the administrator/community liaison.